How To Sort Birthdays By Month And Day In Google Sheets

Organizing and managing birthdays can be a daunting task, especially when dealing with a large number of contacts or team members. One effective way to stay on top of birthdays is to sort them by month and day in Google Sheets. This allows you to easily identify upcoming birthdays, send timely greetings, and even automate birthday reminders. In this tutorial, we will explore the step-by-step process of sorting birthdays by month and day in Google Sheets, making it a valuable tool for personal and professional use.

Overview

This tutorial is designed to guide you through the process of sorting birthdays by month and day in Google Sheets. We will cover the following topics:

Understanding the Birthday Data

We will start by understanding the format of the birthday data, including the date format and the columns required for sorting.

Sorting Birthdays by Month and Day

Next, we will learn how to use the SORT function in Google Sheets to sort the birthdays by month and day, making it easy to identify upcoming birthdays.

Formatting the Sorted Data

Finally, we will explore how to format the sorted data to make it visually appealing and easy to read.

By the end of this tutorial, you will have a clear understanding of how to sort birthdays by month and day in Google Sheets, enabling you to manage birthdays more efficiently and effectively.

How to Sort Birthdays by Month and Day in Google Sheets

Organizing birthdays by month and day in Google Sheets can be a convenient way to keep track of important dates. In this article, we will guide you through the steps to sort birthdays by month and day in Google Sheets. (See Also: How To Average Cells In Google Sheets)

Step 1: Prepare Your Data

Before you start sorting, make sure your data is organized in a table format with two columns: one for the name and one for the birthday. The birthday column should be in the format “mm/dd/yyyy”.

Name Birthday
John 02/12/1990
Jane 05/25/1985
Bob 08/01/1992

Step 2: Extract the Month and Day from the Birthday Column

To sort the birthdays by month and day, you need to extract the month and day from the birthday column. You can do this using the MONTH and DAY functions in Google Sheets.

Insert two new columns next to the birthday column and enter the following formulas:

  • In the first new column, enter the formula: =MONTH(A2) (assuming the birthday is in cell A2)
  • In the second new column, enter the formula: =DAY(A2) (assuming the birthday is in cell A2)
Name Birthday Month Day
John 02/12/1990 2 12
Jane 05/25/1985 5 25
Bob 08/01/1992 8 1

Step 3: Sort the Data by Month and Day

Now that you have the month and day columns, you can sort the data by month and day. Select the entire data range, go to the “Data” menu, and click on “Sort range”.

In the “Sort range” dialog box, select the “Month” column as the first sort criterion and the “Day” column as the second sort criterion.

Click “Sort” to apply the sorting. (See Also: How To Find The Sum In Google Sheets)

Result

After sorting, your data should be organized by month and day. You can now easily see which birthdays fall on the same day and month.

Name Birthday Month Day
Bob 08/01/1992 8 1
Jane 05/25/1985 5 25
John 02/12/1990 2 12

Recap

In this article, we showed you how to sort birthdays by month and day in Google Sheets. We extracted the month and day from the birthday column using the MONTH and DAY functions, and then sorted the data by month and day using the “Sort range” feature.

By following these steps, you can easily organize and track birthdays by month and day in Google Sheets.

Frequently Asked Questions

How do I prepare my birthday data in Google Sheets for sorting?

To prepare your birthday data, make sure it’s in a single column with each birthday in a separate cell, formatted as a date (e.g., 02/12/1990). You can also have separate columns for month, day, and year, but it’s easier to work with a single date column.

What formula do I use to extract the month and day from a birthday in Google Sheets?

You can use the MONTH and DAY functions in Google Sheets to extract the month and day from a birthday. For example, if the birthday is in cell A1, you can use =MONTH(A1) to get the month and =DAY(A1) to get the day.

How do I sort birthdays by month and day in Google Sheets?

To sort birthdays by month and day, select the entire range of data, go to the “Data” menu, and click on “Sort range.” Then, select “Sort by” and choose the column with the birthdays. Under “Sort by,” click on “Add another sort column” and select the column with the months. Finally, click on “Add another sort column” again and select the column with the days. Click “Sort” to apply the sorting.

Can I use Google Sheets’ built-in sorting feature to sort birthdays by month and day?

Yes, you can use Google Sheets’ built-in sorting feature to sort birthdays by month and day. Select the entire range of data, go to the “Data” menu, and click on “Sort range.” Then, select the column with the birthdays and click on the “Sort A to Z” button in the toolbar. This will sort the birthdays by month and day.

How do I handle birthdays that fall on February 29th when sorting by month and day?

When sorting birthdays by month and day, birthdays that fall on February 29th may be sorted incorrectly. To handle this, you can add a helper column with a formula that checks if the birthday is February 29th, and if so, returns a value that will sort correctly (e.g., =IF(DAY(A1)=29 AND MONTH(A1)=2, 2.9, DAY(A1))). Then, sort by this helper column instead of the day column.

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