How to Filter Highlighted Cells in Google Sheets? Easy Steps

When it comes to managing and analyzing data in Google Sheets, filtering is an essential skill to master. Filtering allows you to quickly identify and isolate specific data points that meet certain criteria, making it easier to analyze and make decisions. One of the most common filtering tasks is filtering highlighted cells, which can be a bit tricky if you’re not familiar with the process. In this article, we’ll explore the different methods for filtering highlighted cells in Google Sheets, including using the built-in filters, creating custom filters, and using formulas to filter data.

Why Filter Highlighted Cells in Google Sheets?

Filtering highlighted cells in Google Sheets is an important task for several reasons:

• It helps you to quickly identify and isolate specific data points that meet certain criteria.
• It allows you to analyze and make decisions based on the filtered data.
• It helps you to clean and organize your data by removing irrelevant information.
• It enables you to create custom views of your data that can be shared with others.

Method 1: Using the Built-in Filter

The built-in filter in Google Sheets is a quick and easy way to filter highlighted cells. Here’s how to do it:

1. Select the range of cells that you want to filter.
2. Go to the “Data” menu and select “Filter views” > “Create new filter view.”
3. In the “Filter views” dialog box, select the column that you want to filter by.
4. Choose the filter criteria, such as “Is equal to” or “Contains.”
5. Enter the value that you want to filter by, such as a specific date or text string.
6. Click “OK” to apply the filter.

Once you’ve applied the filter, the highlighted cells will be displayed in the filtered view. You can also use the built-in filter to filter multiple columns at once.

Method 2: Creating a Custom Filter

Creating a custom filter in Google Sheets allows you to filter highlighted cells based on more complex criteria. Here’s how to do it:

1. Select the range of cells that you want to filter.
2. Go to the “Data” menu and select “Filter views” > “Create new filter view.”
3. In the “Filter views” dialog box, select the column that you want to filter by.
4. Choose the filter criteria, such as “Is equal to” or “Contains.”
5. Enter the value that you want to filter by, such as a specific date or text string.
6. Click “OK” to apply the filter.
7. Repeat the process for each column that you want to filter.

Once you’ve created the custom filter, you can apply it to the highlighted cells by selecting the range of cells and clicking on the “Filter” button in the “Data” menu. (See Also: How to Remove Underline in Google Sheets on Mac? Easy Steps Revealed)

Method 3: Using Formulas to Filter Data

Using formulas to filter data in Google Sheets is a powerful way to filter highlighted cells. Here’s how to do it:

1. Enter the following formula in a new cell: `=FILTER(range, criteria)`
2. Replace “range” with the range of cells that you want to filter.
3. Replace “criteria” with the filter criteria, such as `=A2=”John”` or `=B2>10`.
4. Press Enter to apply the formula.

The formula will return a filtered range of cells that meet the specified criteria. You can also use multiple criteria by using the `AND` or `OR` functions.

Method 4: Using Conditional Formatting

Using conditional formatting in Google Sheets is another way to filter highlighted cells. Here’s how to do it:

1. Select the range of cells that you want to filter.
2. Go to the “Format” menu and select “Conditional formatting.”
3. In the “Conditional formatting” dialog box, select the format that you want to apply, such as “Highlight cells that contain specific text.”
4. Enter the value that you want to filter by, such as a specific date or text string.
5. Click “OK” to apply the format.

The cells that meet the specified criteria will be highlighted in the specified format. You can also use multiple criteria by using the `AND` or `OR` functions.

Recap

In this article, we’ve explored the different methods for filtering highlighted cells in Google Sheets, including using the built-in filter, creating custom filters, using formulas to filter data, and using conditional formatting. By following these methods, you can quickly and easily filter highlighted cells and analyze your data more effectively. (See Also: How to Save Google Sheets? Effortlessly)

Here are the key points to remember:

• Use the built-in filter to quickly and easily filter highlighted cells.
• Use custom filters to filter highlighted cells based on more complex criteria.
• Use formulas to filter data and create custom views of your data.
• Use conditional formatting to highlight cells that meet specific criteria.

FAQs

How do I filter highlighted cells in Google Sheets?

You can filter highlighted cells in Google Sheets by using the built-in filter, creating a custom filter, using formulas to filter data, or using conditional formatting.

Can I filter multiple columns at once?

Yes, you can filter multiple columns at once by using the built-in filter or creating a custom filter.

How do I create a custom filter in Google Sheets?

To create a custom filter in Google Sheets, select the range of cells that you want to filter, go to the “Data” menu, and select “Filter views” > “Create new filter view.” Then, select the column that you want to filter by and choose the filter criteria.

Can I use formulas to filter data in Google Sheets?

Yes, you can use formulas to filter data in Google Sheets by using the `FILTER` function. For example, you can use the formula `=FILTER(range, criteria)` to filter a range of cells based on a specific criteria.

How do I use conditional formatting to filter highlighted cells in Google Sheets?

To use conditional formatting to filter highlighted cells in Google Sheets, select the range of cells that you want to filter, go to the “Format” menu, and select “Conditional formatting.” Then, select the format that you want to apply and enter the value that you want to filter by.