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Google Sheets How to Pull Data from Another Sheet? Easy Steps

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When it comes to managing data in Google Sheets, one of the most common tasks is to pull data from another sheet. Whether you’re creating a dashboard, building a report, or simply trying to consolidate data from multiple sources, being able to pull data from another sheet is an essential skill to master. In this article, we’ll explore the different ways you can pull data from another sheet in Google Sheets, and provide tips and tricks to help you get the most out of this powerful feature.

Pulling Data from Another Sheet using the ‘ImportRange’ Function

The ‘ImportRange’ function is one of the most commonly used methods for pulling data from another sheet in Google Sheets. This function allows you to import a range of cells from another sheet, and can be used to bring in data from any sheet in your Google Sheets file.

To use the ‘ImportRange’ function, you’ll need to follow these steps:

  • Open the sheet where you want to pull the data.
  • Enter the following formula in the cell where you want to display the data: =IMPORTRANGE(“spreadsheet_url”, “range”)
  • Replace “spreadsheet_url” with the URL of the Google Sheets file that contains the data you want to pull.
  • Replace “range” with the range of cells you want to import.

For example, if you want to pull data from the “Sheet1” in the “MyData” Google Sheets file, and you want to import the range A1:B10, you would enter the following formula:

=IMPORTRANGE("https://docs.google.com/spreadsheets/d/MyData", "Sheet1!A1:B10")

Once you’ve entered the formula, press Enter to apply it. The data from the specified range in the other sheet will be imported into the current sheet.

Using the ‘ImportRange’ Function with Named Ranges

One of the benefits of using the ‘ImportRange’ function is that you can use named ranges to make it easier to reference the data you want to import. A named range is a range of cells that has been given a unique name, which can be used to reference the range in your formulas.

To use a named range with the ‘ImportRange’ function, simply replace the range reference with the name of the named range. For example, if you have a named range called “MyData” that references the range A1:B10 in the “Sheet1” sheet, you can use the following formula:

=IMPORTRANGE("https://docs.google.com/spreadsheets/d/MyData", "MyData")

This formula will import the data from the “MyData” named range in the “Sheet1” sheet, and display it in the current sheet.

Pulling Data from Another Sheet using the ‘VLOOKUP’ Function

The ‘VLOOKUP’ function is another powerful tool that can be used to pull data from another sheet in Google Sheets. This function allows you to look up a value in a table and return a corresponding value from another column. (See Also: How to Copy Row in Google Sheets? Effortlessly Done)

To use the ‘VLOOKUP’ function, you’ll need to follow these steps:

  • Open the sheet where you want to pull the data.
  • Enter the following formula in the cell where you want to display the data: =VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup])
  • Replace “lookup_value” with the value you want to look up in the table.
  • Replace “table_array” with the range of cells that contains the table you want to search.
  • Replace “col_index_num” with the column number that contains the value you want to return.
  • Replace “range_lookup” with the value you want to use for the range lookup (optional).

For example, if you want to look up the value “John” in the “Name” column of the “Sheet1” sheet, and return the corresponding value in the “Age” column, you would enter the following formula:

=VLOOKUP("John", Sheet1!A:B, 2, FALSE)

Once you’ve entered the formula, press Enter to apply it. The value in the “Age” column that corresponds to the value “John” in the “Name” column will be returned.

Using the ‘VLOOKUP’ Function with Multiple Criteria

The ‘VLOOKUP’ function can also be used with multiple criteria to return a value from a table. To do this, you’ll need to use the ‘INDEX-MATCH’ function, which is a more powerful and flexible alternative to the ‘VLOOKUP’ function.

To use the ‘INDEX-MATCH’ function, you’ll need to follow these steps:

  • Open the sheet where you want to pull the data.
  • Enter the following formula in the cell where you want to display the data: =INDEX(table_array, MATCH(lookup_value, lookup_array, [match_type]), col_index_num)
  • Replace “lookup_value” with the value you want to look up in the table.
  • Replace “table_array” with the range of cells that contains the table you want to search.
  • Replace “lookup_array” with the range of cells that contains the values you want to match.
  • Replace “col_index_num” with the column number that contains the value you want to return.
  • Replace “match_type” with the value you want to use for the match type (optional).

For example, if you want to look up the value “John” in the “Name” column of the “Sheet1” sheet, and return the corresponding value in the “Age” column, you would enter the following formula:

=INDEX(Sheet1!C:C, MATCH("John", Sheet1!A:A, 0), 1)

Once you’ve entered the formula, press Enter to apply it. The value in the “Age” column that corresponds to the value “John” in the “Name” column will be returned.

Pulling Data from Another Sheet using the ‘QUERY’ Function

The ‘QUERY’ function is a powerful tool that can be used to pull data from another sheet in Google Sheets. This function allows you to query a table and return a specified range of data.

To use the ‘QUERY’ function, you’ll need to follow these steps: (See Also: How to Countif Multiple Criteria Google Sheets? Mastering Advanced Formulas)

  • Open the sheet where you want to pull the data.
  • Enter the following formula in the cell where you want to display the data: =QUERY(range, query)
  • Replace “range” with the range of cells that contains the table you want to query.
  • Replace “query” with the query you want to run on the table.

For example, if you want to query the “Sheet1” sheet and return the values in the “Name” and “Age” columns, you would enter the following formula:

=QUERY(Sheet1!A:B, "SELECT A, B")

Once you’ve entered the formula, press Enter to apply it. The values in the “Name” and “Age” columns will be returned.

Using the ‘QUERY’ Function with Multiple Criteria

The ‘QUERY’ function can also be used with multiple criteria to return a range of data from a table. To do this, you’ll need to use the ‘WHERE’ clause in your query.

To use the ‘WHERE’ clause, you’ll need to follow these steps:

  • Open the sheet where you want to pull the data.
  • Enter the following formula in the cell where you want to display the data: =QUERY(range, “SELECT * WHERE ” & criteria)
  • Replace “range” with the range of cells that contains the table you want to query.
  • Replace “criteria” with the criteria you want to use to filter the data.

For example, if you want to query the “Sheet1” sheet and return the values in the “Name” and “Age” columns where the “Age” is greater than 30, you would enter the following formula:

=QUERY(Sheet1!A:B, "SELECT A, B WHERE B > 30")

Once you’ve entered the formula, press Enter to apply it. The values in the “Name” and “Age” columns where the “Age” is greater than 30 will be returned.

Conclusion

Pulling data from another sheet in Google Sheets is a powerful feature that can be used to consolidate data from multiple sources, create dashboards, and build reports. In this article, we’ve explored the different ways you can pull data from another sheet using the ‘ImportRange’ function, the ‘VLOOKUP’ function, and the ‘QUERY’ function. We’ve also provided tips and tricks to help you get the most out of these functions.

We hope this article has been helpful in showing you how to pull data from another sheet in Google Sheets. If you have any questions or need further assistance, please don’t hesitate to ask.

Frequently Asked Questions

Q: What is the difference between the ‘ImportRange’ function and the ‘VLOOKUP’ function?

A: The ‘ImportRange’ function is used to import a range of cells from another sheet, while the ‘VLOOKUP’ function is used to look up a value in a table and return a corresponding value from another column.

Q: Can I use the ‘ImportRange’ function to import data from a sheet that is not in the same Google Sheets file?

A: Yes, you can use the ‘ImportRange’ function to import data from a sheet that is not in the same Google Sheets file. Simply enter the URL of the Google Sheets file that contains the data you want to import, and the range of cells you want to import.

Q: Can I use the ‘VLOOKUP’ function to look up a value in a table that is not in the same sheet?

A: Yes, you can use the ‘VLOOKUP’ function to look up a value in a table that is not in the same sheet. Simply enter the range of cells that contains the table you want to search, and the column number that contains the value you want to return.

Q: Can I use the ‘QUERY’ function to query a table that is not in the same sheet?

A: Yes, you can use the ‘QUERY’ function to query a table that is not in the same sheet. Simply enter the range of cells that contains the table you want to query, and the query you want to run on the table.

See Also:

Q: What is the difference between the ‘VLOOKUP’ function and the ‘INDEX-MATCH’ function?

A: The ‘VLOOKUP’ function is used to look up a value in a table and return a corresponding value from another column, while the ‘INDEX-MATCH’ function is used to return a value from a table based on a match between two ranges. The ‘INDEX-MATCH’ function is more powerful and flexible than the ‘VLOOKUP’ function, and can be used with multiple criteria and ranges.

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